Sample budgets

Sample #1


Music therapy can offer many benefits to people with dementia, including improvements in communication, quality of life, cognition and hostility. A psychosocial intervention has successfully been developed, tested and implemented in a large clinical hospital in British Columbia (BC), Canada and the current project will test the implementation in other care settings in Vancouver, including long term aged care facilities and in the home with caregivers and patients with dementia. A Knowledge Broker will work in close collaboration with the two Principal Investigators to recruit an Advisory Committee of stakeholders from the greater Vancouver area, enlisting patients with dementia, their caregivers, music therapists and physicians. The Knowledge Broker has established networks with professional associations such as the Music Therapy Association of BC, research institutes and local health care organizations as well as the required resources (e.g. videoconferencing network for 93 sites registered with the Faculty of Medicine), in order to ensure that the KT plan is fully implemented. The Knowledge Broker will coordinate 2 half-day workshops with music therapists who are treating people with dementia to discuss the interventions and to elicit preliminary feedback and ideas. Researchers will then conduct interviews with participants (people with dementia, their caregivers and music therapists) to elicit their feedback and collect data regarding the implementation of the intervention. A 6 and 12 months follow-up session will be conducted with project participants (including music therapists, patients with dementia and their caregivers) to evaluate the longer term impacts of the intervention.


  • Knowledge Broker: $40,000 + 20% benefits = $48,000; 0.3 FTE; requested total for 1 year = $14,400.

The Knowledge Broker will work closely with the Principal Investigators and will recruit the advisory committee, participants and liaise with the organizations, run workshops, draft and administer the surveys, and compile the final report. It will be critical to have consistent funding (e.g. 0.3 FTE) for this position as the project requires regular interactions with stakeholders, researchers and music therapists.

                                                                      Total Personnel Cost:  $14,400

Supplies: Expenditures, Surveys and Advertising

Supply costs associated with grants are recurring and can be largely associated with survey administration, advertising and meeting planning/implementation use. For a project of this scope the following supply costs are estimated:

  • Miscellaneous phone charges, supplies necessary for routine office work associated with this project (printer cartridges, folders, pencils, notebooks, etc; $2,000 total for one year)
  • Survey development, website content incorporation and advertising ($2,000 total for one year)

                                                                                       Total Supplies Cost:  $4,000

             Total KT part of Budget Request: $18,400

Sample #2


Dementia remains underdiagnosed and family physicians play a central role in detecting dementia within their patient population.  The Mini Mental State Examination (MMSE) and Global Deterioration Scale (GDS) are commonly suggested tests to assist in the detection of dementia, but it remains underutilised by family physicians in British Columbia (BC).  The purpose of this study is to explore BC family physicians’ perspectives on MMSE/GDS in order to identify the discrepancies between its recommended professional use and its actual application in practice. The overall goal of this research study will be to identify the clinical gap in MMSE/GDS use through focus groups and teleconference meetings. It is hoped that by identifying discrepancies, that the results of this study will help Canadian Continuing Medical Educators to better understand the unperceived educational needs of family physicians around MMSE / GDS usage, to generate strategies to more effectively support these family physicians needs through education on testing, scoring and interpretation of MMSE/GDS results which will ultimately support successful implementation of MMSE/GDS.

Associated Research Study Costs


Research Assistant (158 hours @ $35/hr)


Focus Group Expenses
Facility rental

No charge*

Honorarium ($150/participant for 30 participants in 6 focus groups)


Catering and associated expenses ($200 per focus group)


Transcription ($25/hr) 7 hrs of transcription per hour of audio recording (2hrs per focus group x 6 focus groups x 7)


Update focus group with results via webinar and newsletter


Dissemination for one study member to travel to the CCME national conference to present research findings


Teleconference meetings with Canadian CME/CPD Divisions and family physician thought leaders to share research findings in order to begin program development


Website update


Miscellaneous direct expenses (e.g. photocopy, postage, etc)


NVivo Qualitative Analysis Software

No charge*

Digital Audio/Video Recorder and Media

No charge*

Laptop and projector

No charge*

*Study expenses for which there is ‘no charge’ will be provided in-kind.


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